Priority consideration will be given to applications received on or before July 2, 2021.
GENERAL PURPOSE: Under the direction of the Viejas Arena Financial & Office Administrator, coordinates office operations and administrative objectives of Viejas Arena and Cal Coast Credit Union Open Air Theatre (CCCU-OAT). Provides administrative support to the various departments as assigned and is integral in achieving goals of the organization with minimum supervision. Receives visitors and telephone calls, provides information and refers calls/visitors to the appropriate staff. Maintains venue security at all times. Coordinates and executes social media; assists with planning and execution of venues marketing and promotions as needed; oversees the programming, message content and scheduling of the freeway marquee and CCCU-OAT marquee. Assists with all aspects of payroll including entry of hours in Kronos; oversees hiring process of part-time students for all Arena departments as well as the submission of various payroll/HR/safety documents.
ESSENTIAL DUTIES & RESPONSIBILITIES
Answers incoming telephone calls and receives visitors ensuring accurate information is provided and visitors are directed appropriately
Ensures venue security by monitoring, via security cameras, the main access to the Administration Offices
Serves as point of information and communication for the Viejas Arena staff, Associated Students staff, StratComm Office, Athletics Department and various university entities as well as outside organizations
Accurately and efficiently provides administrative support to all Arena departments and completes special administrative projects as assigned
Ensures the planning and implementation of marketing and promotions efforts for Viejas Arena and CCCU-OAT; including but not limited to updating websites and social media
Hires, trains, supervises, schedules and works to professionally develop Arena part-time student administrative assistants, ensuring all required administrative hours are covered including events
Delegates special assignments to part-time student staff as needed
Assist Arena Production Manager with payroll entry in Kronos for Stage Crew and biweekly payroll sign-off
Conducts departments hiring sessions, from the interview process through completion of all mandated paperwork
Oversees hiring process of part-time Stage Crew staff; new hire/rehire paperwork, all required trainings and background checks
Communicates event-related information to University Police Department, MTS, Contract Security and Aztec Shops as needed
Ensures proper notification of events to the State Fire Marshal (through GovMotus) working alongside the Arena Box Office Manager and CAD designer
Assists agencies, groups and individuals with the coordination of booking the Viejas Arena and the CCCU-OAT. Directs inquiries appropriately
Provides technical assistance to staff regarding personnel policy and procedures
Maintains confidentiality in handling information in accordance with an administrative support position
Oversees the Arena administration office by reviewing, developing, establishing and enforcing office policies and procedures
Performs other related duties and responsibilities as assigned
Associated Students of San Diego State University looks for a Viejas Arena Office & Marketing Assistant in San Diego, CA location.
The proposed salary for Social Media Assistant Jobs position at Associated Students of San Diego State University is $19.50 - $21.50 an hour.
According to the common industry standard, Social Media Assistant Jobs specialist is in charge for the following activities.
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