Viejas Arena Office & Marketing Assistant

Viejas Arena Office & Marketing Assistant at Associated Students of San Diego State University

$ $19.50 - $21.50 an hour

Priority consideration will be given to applications received on or before July 2, 2021.


GENERAL PURPOSE:
Under the direction of the Viejas Arena Financial & Office Administrator, coordinates office operations and administrative objectives of Viejas Arena and Cal Coast Credit Union Open Air Theatre (CCCU-OAT). Provides administrative support to the various departments as assigned and is integral in achieving goals of the organization with minimum supervision. Receives visitors and telephone calls, provides information and refers calls/visitors to the appropriate staff. Maintains venue security at all times. Coordinates and executes social media; assists with planning and execution of venues marketing and promotions as needed; oversees the programming, message content and scheduling of the freeway marquee and CCCU-OAT marquee. Assists with all aspects of payroll including entry of hours in Kronos; oversees hiring process of part-time students for all Arena departments as well as the submission of various payroll/HR/safety documents.


ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

  • Answers incoming telephone calls and receives visitors ensuring accurate information is provided and visitors are directed appropriately

  • Ensures venue security by monitoring, via security cameras, the main access to the Administration Offices

  • Serves as point of information and communication for the Viejas Arena staff, Associated Students staff, StratComm Office, Athletics Department and various university entities as well as outside organizations

  • Accurately and efficiently provides administrative support to all Arena departments and completes special administrative projects as assigned

  • Ensures the planning and implementation of marketing and promotions efforts for Viejas Arena and CCCU-OAT; including but not limited to updating websites and social media

  • Hires, trains, supervises, schedules and works to professionally develop Arena part-time student administrative assistants, ensuring all required administrative hours are covered including events

  • Delegates special assignments to part-time student staff as needed

  • Assist Arena Production Manager with payroll entry in Kronos for Stage Crew and biweekly payroll sign-off

  • Conducts departments hiring sessions, from the interview process through completion of all mandated paperwork

  • Oversees hiring process of part-time Stage Crew staff; new hire/rehire paperwork, all required trainings and background checks

  • Communicates event-related information to University Police Department, MTS, Contract Security and Aztec Shops as needed

  • Ensures proper notification of events to the State Fire Marshal (through GovMotus) working alongside the Arena Box Office Manager and CAD designer

  • Assists agencies, groups and individuals with the coordination of booking the Viejas Arena and the CCCU-OAT. Directs inquiries appropriately

  • Provides technical assistance to staff regarding personnel policy and procedures

  • Maintains confidentiality in handling information in accordance with an administrative support position

  • Oversees the Arena administration office by reviewing, developing, establishing and enforcing office policies and procedures

  • Performs other related duties and responsibilities as assigned





Published 2021-06-20

Associated Students of San Diego State University looks for a Viejas Arena Office & Marketing Assistant in San Diego, CA location.

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The proposed salary for Social Media Assistant Jobs position at Associated Students of San Diego State University is $19.50 - $21.50 an hour.

Viejas Arena Office & Marketing Assistant responsibilities at Associated Students of San Diego State University

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To be disscussed with candidate